Submit your Abstract

You will be able to submit your abstract after creating an account in the registration section.

After creating your account, please log in using your email and your chosen password. Fill in your personal details and register for the conference DOC 2017. You will be able to upload your abstract on the section "DOC" of the registration form.

You are allowed to edit your registration data and upload a new version of your abstract at any time before the registration/ abstract submission deadline on February 21, 2017. Please note, that upon uploading a new version of abstract the previously uploaded version will be deleted permanently from our servers.

What is an Abstract

The abstract is is a brief, clear summary of the information in your presentation. It should:

  1. explain, why your work is important;
  2. describe the objective(s) of your work;
  3. briefly explain the methods of your research;
  4. briefly state results, conclusions and recommendations.
If this is your first time preparing a conference abstract, try reading some general tips on abstract preparation:

Technical Details

Only abstracts in LaTeX (*.tex) file format are accepted.

If you are having trouble learning LaTeX, please, try following the tips in the section "Starting with XeLaTeX" below. If that does not help, please contact the conference orgainizers, and we might be able to help you out.

Please use the template above to prepare Your abstract.

Size of the abstract is limited to one A5 page.

Name your abstract file name-surname.tex (or .odt), replacing name-surname with your name and surname.

Figures and Tables are allowed. All figures must be submitted in either *.pdf or *.eps format along with the abstract file. Name your image files as name-surname-fig1.pdf (or .eps), replacing name-surname with your name and surname.
Colour images will be included only in the electronic version of the Book of Abstracts. Printed version will feature grayscale images only. If your color image looks bad in grayscale, please, add a separate version of the image to be included in printed version of the Book of Abstracts. Name the grayscale image as name-surname-fig1-grayscale.pdf (or .eps).

If your abstract contains figures, compress your abstract file and all image files in a *.zip archive naming it, again, replacing name-surname with your name and surname.
No directory structure is allowed within the *.zip archive! Please, make sure your *.zip archive does not contain additional folders, or you will not be able to upload it!

Your abstract will be compiled automatically when uploaded. XeLaTeX will be used to compile the *.tex file into a *.pdf.
If the compilation is successful, you will receive a message "Compilation succesful: created file Name-Surname.pdf".
In case of an error you will be notified immediately. Please correct the errors in your abstract file and upload it again!

Starting with XeLaTeX

To work with XeLaTeX files you will need a TeX distribution supporting XeLaTeX, and a text editor. Free and user-friendly online XeLaTeX editor is available at To prepare your abstract, please follow these steps:
[updated 05.02.2015]
  1. Download the abstract template to your computer;
  2. Create a free ShareLaTeX account at, and log in to the website;
  3. In the main page click the "New Project" button, and select option "Upload Project" from the dropdown menu. Follow on-screen instructions to upload the abstract template from your computer.
  4. When the file is uploaded, a new project will be created and compiled automatically. On the left side of your screen is a list of files in your project. Currently the project should contain three files:
    1. name-surname-fig1.pdf, a sample image file. Replace this file with the image you want to be displayed in your abstract;
    2. name-surname.pdf, the compiled abstract file. Here you can see how the current version of your abstract looks like;
    3. name-surname.tex, the LaTeX source file of your abstract. This is the file where you will need to put all the text appearing in your abstract.
  5. New files can be added or uploaded from your computer using the corresponding buttons in the toolbar just above the list of file names.
  6. Files can be renamed or deleted by selecting the corresponding file name in the list and choosing the corresponding option ("Rename" or "Delete") on the toolbar just above the list of file names.
  7. Click the "Menu" button (near top-left corner of your screen) and locate section "Settings" on the menu which has appeared. Within the "Settings" section locate option "Compiler" (should be the first one in the list), and choose option "XeLaTeX". Now exit the menu by clicking anywhere outside the menu bar.
  8. Select the file "name-surname.tex". In the middle of your screen you can see editable LaTeX code, and on the right side of your screen you should see the compiled output. 
  9. Adapt the LaTeX source following the instructions in the file.
  10. When you have finished editing the code or want to view changes in the abstract file, press the "Recompile" button on the right side of your screen to view compiled output.
  11. When your abstract is ready, click on the "Menu button" again. Locate section "Download" and click on the option "Source" to download the abstract files to your computer.
  12. Submit the prepared abstract at the conference web page
Alternatively you can use proTeXt for Windows, Texlive for Linux and MacTex for Macintosh computers, or any other TeX distribution supporting XeLaTeX.
We recommend using Texmaker as a LaTeX source editor.

If you are new to XeLaTeX, there are plenty of excellent (and free) introductions available on the internet. You can start here:
The Comprehensive LaTeX Symbol List:

DOC 2017
is organized and supported by:

OSA Student chapter of University of Latvia ULSPIE University of Latvia OSA-100 Optek-logo-small.png Cannelle bakery Zelta Rieksts Gemoss